Data room confidential mode is a feature which allows the virtual data room administrator to limit a particular user’s access to the VDR according to their IP address or device type. It’s a useful tool for M&A deals and other sensitive business ventures.
A good service will allow users to define granular permissions as well as use two-factor authentication. They should also provide remote shred functions that erases downloaded documents after administrators have removed access. They will also be able to handle the most popular file formats that include PDFs and Excel XLSXs. The most reliable providers can put a watermark to the files users download, which can deter users from sharing copies the files online. They can also set an expiration date for downloads to prevent downloads that are not authorized.
Other useful tools include redaction. It enables the administrator to remove (black out) fragments of text or particular areas of a document from view of authorized users. This is crucial because it safeguards all personal information and critical business data from hackers. The most trusted VDR providers will be able to redact PDF, doc, documents, txt, ppt, pptx images, jpgs and gifs and Q&A attachments.
Some providers allow users to print out documents that will automatically include a “watermark” and download the original version. A reputable provider will offer a question-and-answer function which allows users to discuss files in the dataroom, and keep answers in the form of a searchable database. This can be extremely helpful for M&A deals or any due diligence project.