There are numerous options on the market, whether you want board meeting software to improve the efficiency of your meetings and easier or if you simply want to digitize all of your board’s documents. There are options that range from free to high-end, dependent on your budget and needs.

Depending on the features offered and the complexity of your board management system depending on the features and complexity of your board management system, you can expect to pay between a few hundred dollars to several thousand dollars per year. The annual fee for subscriptions covers maintenance, support and upgrades for your board management software. You will also save money by deciding to remove traditional costs like printing and binders to hold your meeting materials and the cost of couriers.

A complete board portal solution contains everything you need to plan, organize and record your meetings. The features include board scheduling tools and simple document uploading, as well being able to access meeting resolutions and agendas. You can also utilize the platform to manage RSVPs and committees, create committees, and more. Some solutions allow eSignatures which make it easier to convince everyone to agree and sign.

The best board management software will provide at least 128 bits of encryption to ensure that your board’s emails and communications are safe from phishing attempts and hackers. Many free systems however, do not provide security whatsoever or very low encryption that could expose confidential information to outsiders.

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